1. The Vice-Rector for Research and Science Policy has delegated the authority to authorize research projects, so that generally all applications must be signed by him/her. No other Vice-Rector has the authority to sign research project applications.
2. The applicant researcher is responsible for the follow-up of his application. The Research Support Service will inform him/her of any incidents if it becomes aware of them.
3. The usual means of communication with the researchers will be by e-mail, to the official address of the researcher.
4. All the necessary forms for the management of the projects have their model in this web. All the documentation generated by a project is archived, so it is advisable that the forms are completed on the computer to facilitate their management, minimize errors and present them correctly in the justifications and audits.
5. The Research Support Service publicizes national and regional calls for proposals through the University's website. You can keep abreast of funding opportunities by subscribing to UVa subscriptions.
6. The preparation of an application is increasingly complex and depends to a large extent on factors beyond the applicant's control. It is advisable not to rush the deadlines, both because of possible computer malfunctions and to ensure timely online registration. It is not always possible to reserve the last day for the signature of projects in the agenda of the Vice Rector. The Research Support Service undertakes to process project applications received up to two days before the deadline for submission.
7. The calls for proposals establish the responsibility of the legal representative for the administrative part of the application. The Research Support Service will review the administrative part of the project applications before making them final, for which it is necessary to send a copy of the last draft by e-mail to firstname.lastname@example.org.
8. The administrative services must have the project documentation available; this is the only way to manage it effectively. Based on the documentation in the administrative files, economic justifications are made and participation is certified. The basic documents are considered to be the application, the grant decision and the authorized modifications.
9. The projects must be executed in accordance with what has been requested and granted. Any relevant modification must be authorized by the granting agency, within the framework of the development instructions issued by the latter. Expenditures that have not been budgeted for in the application or that have not been expressly authorized subsequently may not be incurred.
10. Expenses charged to a project must be clearly related to the project and must be justified. Marginal costs are considered to be those arising exclusively from the development of the activities corresponding to the implementation of the requested actions. Repairs, representation expenses, meals and gifts cannot be included in justifiable projects. Service commissions in justifiable projects must be accompanied by the documentation that justifies their realization (certificate of attendance to a congress, minutes of a meeting, etc.).
11. Invoices should be processed as they are received, since we are obliged to pay suppliers within one month of receipt and conformity of the material and/or service. It is advisable to send the last invoices fifteen days before the end date of the project or the annual justification.
12. The Research Service manages the projects of the whole University, so the volume of similar documentation it handles is very large. It is advisable that the documentation for each expense be sent complete, unified and correctly identified. Sending loose papers generates a lot of time loss and leads to errors.
13. The publications derived from the projects financed must be available in open access.
14. All scientific production must include the collaboration of the granting agency and, in the case of European co-financing, the reference to the co-financing fund (ERDF, ESF, etc.). A sticker identifying the funding bodies must be affixed to the inventoriable material. Failure to comply with these requirements is cause for reimbursement.
15. The amount of the subsidy not spent must be reimbursed with interest, so the budget must be adjusted to what can actually be executed. The amount of interest shall be reimbursed from the principal investigator's unjustifiable credits.